Re-Imagine Ontario (“we, “us” or “our”, as appropriate) is committed to protecting the privacy and confidentiality of the personal information entrusted to us by its donors, supporters, employees and other stakeholders (“you” or “your”, as appropriate). We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the personal information that you choose to share with us.
What is Personal Information?
What Personal Information Do We Collect?
Personal Information collected by Re-Imagine Ontario may include your name, address and other contact information to verify your identify, credit card or bank account or other payment information for donation purposes, information related to the programs that you may wish to support, language preferences, demographic information such as age and gender, communication preferences for marketing purposes, giving, engagement and donation history, details about your engagement experience, behavioural activity and other Personal and non-Personal Information which has been provided by you through your engagement with us, use of our website, or by third parties.
How do we Collect, Use, Store, and Disclose your Personal Information?
We collect, use and disclose Personal Information for a variety of different purposes, such as to process your donations, service your account and needs, better understand your activity and giving preferences, identify you in our system, establish, manage and maintain a relationship with you, understand your past engagement with us, track behavioural activity, authenticate you when you sign into our systems, manage our business and operations, respond to your questions regarding your account and past donation history, provide you with relevant communications, fundraising and marketing materials, share important information and notices with you, improve your experience, issue tax receipts, for analysis, research and market segmentation purposes, as otherwise permitted or required by law.
Re-Imagine Ontario uses technology features such as log-in registration, cookies, and click through tracking software. Re-Imagine Ontario also logs information such as the IP addresses and the types of web browsers used by visitors to our website. This type of information may be used for research and analysis purposes, to provide a better service to website visitors or for marketing purposes. Re-Imagine Ontario does not rent or sell Personal Information to any other organization, however, we may share this information with Re-Imagine Ontario employees, and/or third-party service providers for the purposes of marketing, research, analysis, verifying an individual’s identity, to provide support for and communicate information about Re-Imagine Ontario’s programs and initiatives, complete a financial transaction and to service your account. When this occurs, we supply only the information that is required to provide the services, and strict terms of confidentiality are established. We may also share Personal Information where required by law or under any regulatory requirement that may be imposed on us, from time to time.
In certain circumstances, Personal Information collected or acquired by Re-Imagine Ontario may be stored and/or processed outside of Canada and is therefore subject to the legal jurisdiction of those countries.
How to Update, Access, Amend, or Correct your Personal Information?
Subject to certain exceptions, Re-Imagine Ontario believes that you should be able to know what personal information we hold about you and to whom we may have disclosed that information. You should also have the ability to correct such information if you believe that any Personal Information we hold about you may be inaccurate, or, request the deletion of your Personal Information, unless the retention is otherwise required by law. To find out more, you may contact us at firstname.lastname@example.org.
How do we Protect your Personal Information?
We do our best to maintain technical, contractual, administrative and physical security measures to protect your Personal Information in a manner that is reasonable and appropriate to the nature of the Personal Information you provide to us. For example, we use password protocols and encryption software to protect personal and other information we receive when a donation is made on-line. Our software is routinely updated to maximize protection of such information.
Personal Information gathered by us is kept in strict confidence. World Vision employees are authorized to access Personal Information based only on their need to deal with it for the reason(s) for which it was obtained. Safeguards are in place to ensure that Personal Information is not disclosed or shared more widely than is necessary to achieve the purposes described above and we use commercially reasonable efforts to contractually require any person or organization providing services to Re-Imagine Ontario to comply with federal and provincial privacy legislation.
Your Personal Information is kept for as long as deemed necessary for purposes set out in this Policy. This period may extend beyond your relationship with us. When removed from our systems, your Personal Information is securely erased, destroyed or appropriately anonymized.
Sponsor Communications and Social Media
Technology has created many new opportunities for connecting with those we love and care about. We recognize that you may be wondering why we discourage contacting your sponsored child using technology like social media sites. While we are fully committed to making communicating with your sponsored child as enjoyable and efficient as possible, our priority is to ensure their safety and privacy, as well as yours.
Re-Imagine Ontario understands that we cannot prevent sponsors from connecting with their service recipient(s) through various social media sites; however, we do ask that you consider the following before you engage in such communication:
Understand, identify, and manage potential risks of social media engagement;
Understand and recognize acceptable and inappropriate behaviour and communications; and
Understand reporting mechanisms if you feel uncomfortable as well as potential consequences of unacceptable behaviour.
To ensure your service recipient’s safety is not compromised when posting information and communicating on social networking sites, here are some posting guidelines that should always be followed:
Only use the first name of your service recipient;
Do not post your service recipient’s ID number;
Ensure that the photos you post are appropriate and that your service recipient is adequately clothed. Photos should not be geotagged and wherever possible, measures should be taken to prevent electronic copying of photographs;
Do not publish identifying or private information about the service recipient (e.g. the name of the location where she or he lives).
We appreciate your support and understanding in protecting the privacy and safety of your service recipient.
Mailing Lists and Newsletters
Re-Imagine Ontario provides regular communications to its donors through both postal mail and electronic mail. Any Personal Information provided by you will be used for delivering these communications. You may choose to opt-out of these communications at any time by contacting us at email@example.com
Updates to this Policy
Contacting Re-Imagine Ontario’s Privacy Officer
Attention: Privacy Officer
2020 Winston Park Dr, Suite 200,
Oakville,ON, L6H 6X7
Further information on privacy, and your rights regarding your personal information, may be found on the website of the Privacy Commissioner of Canada.
Contacting Website Operations
If you have any questions about the practices of this website, or your dealings with this website, please contact us at firstname.lastname@example.org.